August 24, 2007
Location: Ocean Knoll/TIP Academy, Multipurpose Room/Conference call,
Encinitas, CA Attendance: Michael Hazelton, Deborah Hazelton, Louisa
Johnson, Lisa Bishop (in person); David Hall, Greg Hagen (via telephone).
Opening Session
The meeting, a continuation of the regular meeting commenced on August
20, 2007, was reconvened and called to order at approximately 4:05 p.m.
The agenda and the minutes from the prior session were approved. Public
opportunity to address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board considered the following
items:
Appointment of Nominating Committee for the TIP Board of
Directors – Board members David Hall and Louisa Johnson were
appointed by the Board to serve on the Nominating Committee for the
TIP Board of Directors.
The meeting was recessed at approximately 4:15 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
September 17, 2007
Location: Ocean Knoll/TIP Academy, Multipurpose Room, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Greg Hagen,
Louisa Johnson, Abby Saadat, Lisa Bishop
Also present: Kathleen Blough
Opening Session
The meeting was called to order at 7:07 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Information Session:
The following items were discussed:
Director’s Report – The report began with a presentation by Bob
Booker, TIP’s facilities consultant, who reported that the facilities
for the current school year are nearing completion. Punchlist items
were being worked out and a control gate was being installed so the
TIP campus can be secured like Ocean Knoll. Mr. Booker praised the
work of Gerry Devitt from the EUSD assisting in the timely
completion of the TIP facilities on the Ocean Knoll campus … Debbie
Hazelton reported that Dr. Sandra Kaplan had spent a full day at TIP
working with teachers and speaking at a special meeting of the PTA …
Mrs. Hazelton also reported that TIP had hired a new physical
education teacher.
Enrollment Data – Mrs. Hazelton reported that TIP had experienced
an excellent attendance rate of 98.27 percent during the first days
of the new school year.
Nomination Committee Update – Mrs. Hazelton reported that the
Committee had been formed, comprised of PTA representative Laura
Martin, PAC representative Margie Dawson, teacher/staff
representative Kathleen Blough, and TIP board members David Hall
and Louisa Johnson. The opening for board members had been
advertised and the Committee planned to hold interviews during the
first week of October and present nominees to the board for approval
at the October 15, 2007 meeting. There was also an update of the
preparation for the PTA election to appoint a parent representative to
the Board.
Recognition of Gerry Devitt, EUSD, and Bob Booker – The Board
specially recognized the efforts of Gerry Devitt and Bob Booker in
preparing TIP's facilities at the Ocean Knoll campus.
Review of STAR Test Results – Mike Hazelton presented the Board
with the results of STAR testing from the 2006-2007 school year
and announced that TIP was the highest scoring charter school in San
Diego County.
Action Session
During the Action Session of the meeting the board considered the following
items:
Approval of Proposition 39 Letter to the EUSD – The Board was
presented for approval the final Proposition 39 Letter, requesting
facilities for the 2008-2009 school year. After noting numerous
mathematical errors and posing other questions regarding the form
and content of the document, the Board postponed final approval of
the letter. It was decided that the meeting would be recessed at the
conclusion of the agenda and reconvened on Friday, September 21,
2007, at 4:00 p.m., to again consider approval of a revised Proposition
39 Letter.
Acceptance of Used Textbook Gifts from the Carlsbad Unifieid and
Encinitas Union Districts – The Board voted to accept the gifts of
science and social studies texts from Carlsbad and the EUSD,
respectively.
Acceptance of Unaudited Financial Report – The Board was presented
with a final financial report for the 2006-2007 school year that
showed a year-end debt of approximately $49,000. The reasons for
and the ramifications of the unexpectedly high year-end deficit were
discussed at length, and the Board expressed concern that it first
learned of the size of the shortfall the night of the meeting.
Ultimately, the Board voted to accept the Unaudited Financial Report
so it could be submitted to the county in a timely manner.
The meeting was recessed at approximately 8:50 p.m. to reconvene on
Friday, September 21, 2007, at 4:00 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
Friday, February 1, 2008
TIP Academy board minutes
February 26, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Greg Hagen, Mark Demos, Karen
Straughan
Guests: Bob Booker, Cindy Rosenthal
Opening Session
The Special Meeting was called to order at 7:02 p.m The agenda was
approved. The minutes from the last meeting were amended to reflect the
approval of an action item at the prior regular meeting that was omitted
from the minutes. At the February 13, 2007, meeting, the board considered
and approved the proposed Gifts, Grants, Bequests and Donations policy.
The minutes were so amended and approved. Public opportunity to address
the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Acceptance of Gift from Foundation – The board accepted a donation
from the TIP Academy Foundation in the amount of $23,000. The
donation was the result of the “My Funny Valentine” fundraiser.
TIP Academy Response Letter to EUSD Initial Proposal pursuant to
Prop 39 – The board discussed, and approved as amended, the
proposed cover letter and detailed response to the district presented
by the board’s legal committee as TIP Academy’s formal response to
the district’s Prop 39 facilities proposal.
Retention of Counsel – The board approved the retention of Paul
Minney of the firm Spector, Middleton, Young and Minney, LLC, as
counsel for TIP Academy on legal issues relating to charter schools
and Proposition 39.
Information Session
The following items were discussed:
No issues were presented to the board.
Future Discussion
The following items were identified for future discussion:
Possible retention of Rob Berkowitz, Esq., as TIP Academy legal
counsel for facilities issues.
The meeting was adjourned at approximately 8:30 PM
Respectfully submitted,
David Hall
Secretary of the Board
March 12, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Cyndi Ybarra, Greg Hagen, Mark Demos,
Karen Straughan
Guests: Theresa Morrison, Rob Berkowitz
Opening Session
The meeting was called to order at 7:11 p.m The agenda and the minutes
from the last meeting were approved. Public opportunity to address the
board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Approval of the February Financial Report – After lengthy discussion,
the board tabled the financial report.
Approval of the Second Interim Financial Report – The board
approved the report as amended for submission to the EUSD.
Acceptance of PTA Foundation Funds – The board voted to accept
$18,200 raised by the TIP Academy PTA Foundation from pledges and
the “My Funny Valentine” fundraiser.
Founder Application – The board considered and denied the application
of John Niedernhofer as a new TIP Academy Founder. Though
impressed with the credentials of Mr. Niedernhofer and his wife,
Erika, the board chose not to displace students who have already won
lottery spots for 2007-08 to make room for the children of newly
elected Founders. The Niedernhofers were encouraged to remain
active with TIP and reapply prior to the 2008-09 lottery.
School Calendar for 2007-08 – After discussion, the board tabled the
proposed calendar.
Retention of Counsel – After discussing terms and anticipated scope
of retention with Rob Berkowitz, the board approved the retention of
Mr. Berkowitz as local counsel for TIP Academy to assist in facilities
issues with the EUSD and other matters.
Retention of Auditor – The board approved the retention of
Wilkinson, Hadley & Co. as TIP Academy auditors.
Information Session
The following items were discussed:
PTA Chapter – In her Principal’s Report, Deborah Hazelton reported
that TIP’s PTA chapter is investigating the possibility of leaving the
PTA in order to form an independent PTO, which would allow the
organization more freedom to govern itself and retain more of its
funds. The investigation was triggered by the Encinitas PTA’s refusal
to work with the TIP chapter.
Special Education – Mrs. Hazelton informed the board of difficulties
that will be faced by TIP’s special needs students at the end of March
if the special education teacher assigned to TIP by the EUSD
discontinues her assignment. Potential solutions were discussed by
the board.
Lottery Report – It was reported that there are presently 248
students on the waiting list following the lottery.
Future Discussion
The following items were identified for future discussion:
TIP Academy Response to the Encinitas Union School District’s Final
Offer for Facilities per Prop 39.
Approval of the February Financial Report.
School Calendar for 2007-08.
Special Education Report.
ADA Attendance Count.
The meeting was adjourned at approximately 9:40 PM
April 5, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Zalman
Vitenson, Cyndi Ybarra, Greg Hagen, Mark Demos, Karen Straughan, Louisa
Johnson
Guests: Bob Booker, Rob Berkowitz
Closed Session
The board met in closed session at 7:10 p.m. for a discussion with board
counsel and facilities advisor.
Opening Session / Report Out from Closed Session
Open session was called to order at 9:25 pm. The board reported there was
no agreement reached during closed session regarding the EUSD Final Offer
for Facilities Pursuant to Proposition 39. No action was taken. The agenda
and the minutes from the last meeting were approved. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Recommendation that TIP Academy approve the EUSD Final Offer for
Facilities Pursuant to Proposition 39 – The matter was tabled.
Information Session
There were no information items on the agenda.
Future Discussion
The following items were identified for future discussion:
The role of the EUSD representative at TIP Academy board meetings
as contemplated by the Charter.
The meeting was adjourned at 9:30 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
June 11, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Zalman
Vitenson, Greg Hagen, Lisa Bishop, Louisa Johnson, Abby Saadat, Mark
Demos, Karen Straughan, Cyndi Ybarra
Guests: Bob Booker, Rob Berkowitz, Suzanne Hagen, Kathleen Blough,
Suzanne Wasky
Opening Session
The meeting was called to order at 7:05 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Motion of Order
The board discussed the proposed schedule for upcoming meetings. Due to
the volume of board business in the immediate future, it was agreed that
meetings will be held June 25, and, tentatively, July 9, 2007.
Action Session
During the Action Session of the meeting the board considered the following
items:
TIP Enrollment Lottery Protocol – The board discussed and approved
an amendment to the policy addressing the priority given in-district
students on the supplemental waiting list for applications received
after the Open Enrollment deadline.
Facilities Use Permit with the Encinitas Union School District – The
board heard from TIP counsel Rob Berkowitz regarding negotiation
with the EUSD regarding facilities on the Ocean Knoll campus and the
content of the current Facilities Use Permit being presented to the
board. Based on the report of Mr. Berkowitz, it was agreed that the
matter should be further discussed in closed session.
Information Session
The following items were discussed:
Finance Committee Report – Zalman Vitenson presented the status of
the budget for 2007-08, which remains incomplete but will be ready
for approval at the 6/25/07 meeting. The Committee also discussed
the results of its search for a new bookkeeper to commence work for
TIP Academy for the 2007-08 school year, and recommended the
immediate hiring of the top candidate.
Attendance Report – Debbie Hazelton presented TIP’s current
enrollment as of 6/11/07 and the projected enrollment for 2007-08,
showing that all but two of the 261 students accepted for the coming
year have confirmed they will be attending, with a confirmed indistrict
enrollment of at least 79.5 percent.
Director’s Report – Debbie Hazelton reported that she has had
several positive meetings with Angelica Lopez, principal of Ocean
Knoll, and believes that Ocean Knoll and TIP will be able to work
together to make the shared campus relationship a success. Mrs.
Hazelton also reported that she joined Ms. Lopez on a trip to Chase
Elementary School in El Cajon, arranged by the EUSD superintendent,
to study the experiences of Chase and the Eje Charter School in
sharing that facility. Much useful information was gathered. Mrs.
Hazelton also presented a proposed daily schedule for sharing the
Ocean Knoll facility, which prompted discussion among board members
regarding the apparent reduction in instructional time that would be
experienced by TIP students as a result of the scheduling constraints.
State Charter School Facilities Incentive Grant – Mike Hazelton
reported that TIP has received a preliminary response from the
California School Finance Authority to a grant application designed to
help pay for renovation costs for modular classrooms at the Ocean
Knoll site. Mr. Hazelton indicated that TIP’s “preliminary preference”
point total is low in part because TIP does not serve a low-income
community. TIP will submit additional information to address its
preliminary rating.
Closed Session / Report out from Closed Session
The board adjourned to closed session at 9:20 p.m. for a discussion with
board counsel regarding the Facilities Use Permit with the Encinitas Union
School District. The board continued to meet in closed session, outside the
presence of Mike and Debbie Hazelton, to discuss staffing structure and
personnel matters.
The board reconvened the open session at 1:15 a.m., and announced the
following action taken in closed session:
Facilities Use Permit with the Encinitas Union School District – The
board approved the agreement with the EUSD, and directed counsel
Rob Berkowitz to request that the EUSD include on its 6/19/07
agenda TIP’s request to place additional classrooms on the Ocean Knoll
site at the expense of TIP Academy.
Staffing Structure and Personnel Matters – The board voted to
disband the Director’s Committee to study * possible organizational
structures for the 2007-08 school year and approved the formation
of an Ad Hoc Committee comprised of Greg Hagen, Cyndi Ybarra and
Zalman Vitenson to immediately begin negotiation of a consultant
agreement with Mike Hazelton to provide assistance in the operation
of TIP Academy during the coming school year. The board also
charged the committee to provide recommendations regarding the
proposed TIP Organizational Chart for 2007-08, organizational
reporting structure, board structure and board committee structure.
The board also recommended that Debbie Hazelton hire an
Administrative Assistant with extensive experience running a school
office, filling a position already provided for in the 2007-08 budget.
*(THIS COMMITTEE WAS CREATED BY DEBBIE HAZELTON, initial
members were Debbie Apodaca (Elementary School Teacher) and
Sheila Sarkar (faculty at UCSD). Both were selected because of their
education background.)
Future Discussion
The following items were identified for future discussion
1. Adoption of the Budget for the 2007-2008 School Year;
2. Report from Ad Hoc Committee on Administrative Structure;
3. Personnel Handbook; and
4. Ocean Knoll facility update.
The meeting was adjourned at approximately 1:15 a.m.
Respectfully submitted,
David Hall
Secretary of the Board
July 30, 2007
Location: TIP Academy, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Greg Hagen,
Lisa Bishop, Mark Demos, Karen Straughan
The meeting was called to order at approximately 7:08 p.m.
Information Session
The following item was discussed:
Review and Revision of TIP Academy Bylaws – The proposed revision to
TIP Academy Bylaws was passed out and discussed. After discussion
by the board of concerns regarding several specific provisions in the
proposed bylaws, it was agreed that the revision presented to the
board was close to being acceptable and Mr. Hazelton and Mr. Hagen
would meet to produce a final set of proposed TIP Academy Bylaws
for consideration by the board at the next regular meeting.
Opening Session
The agenda and the minutes from the last meeting were approved as
amended. Public opportunity to address the board was posted and there
were numerous speakers on the subject of the bylaws and the board’s
execution of its duties.
Action Session
During the Action Session of the meeting the board considered the following
items:
Determination of Terms of Office of TIP Board members - Names
were drawn from a hat to determine the terms of the original
members of the TIP Academy board. In light of the resignations of
board members Zalman Vitenson and Cyndi Ybarra, it was agreed that
just one of the members would be assigned a 1-year term, and thus
removed from the board immediately, unless a board member
voluntarily resigned. Ms. Straughan then resigned from the board.
The drawing was held by board counsel Rob Berkowitz. Ms. Johnson,
Mr. Hagen and Mr. Demos were assigned 2-year terms (expiring in
2008) and Mr. Hall was assigned a full 3-year term (expiring in 2009).
The meeting was adjourned at 9:10 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Greg Hagen, Mark Demos, Karen
Straughan
Guests: Bob Booker, Cindy Rosenthal
Opening Session
The Special Meeting was called to order at 7:02 p.m The agenda was
approved. The minutes from the last meeting were amended to reflect the
approval of an action item at the prior regular meeting that was omitted
from the minutes. At the February 13, 2007, meeting, the board considered
and approved the proposed Gifts, Grants, Bequests and Donations policy.
The minutes were so amended and approved. Public opportunity to address
the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Acceptance of Gift from Foundation – The board accepted a donation
from the TIP Academy Foundation in the amount of $23,000. The
donation was the result of the “My Funny Valentine” fundraiser.
TIP Academy Response Letter to EUSD Initial Proposal pursuant to
Prop 39 – The board discussed, and approved as amended, the
proposed cover letter and detailed response to the district presented
by the board’s legal committee as TIP Academy’s formal response to
the district’s Prop 39 facilities proposal.
Retention of Counsel – The board approved the retention of Paul
Minney of the firm Spector, Middleton, Young and Minney, LLC, as
counsel for TIP Academy on legal issues relating to charter schools
and Proposition 39.
Information Session
The following items were discussed:
No issues were presented to the board.
Future Discussion
The following items were identified for future discussion:
Possible retention of Rob Berkowitz, Esq., as TIP Academy legal
counsel for facilities issues.
The meeting was adjourned at approximately 8:30 PM
Respectfully submitted,
David Hall
Secretary of the Board
March 12, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Cyndi Ybarra, Greg Hagen, Mark Demos,
Karen Straughan
Guests: Theresa Morrison, Rob Berkowitz
Opening Session
The meeting was called to order at 7:11 p.m The agenda and the minutes
from the last meeting were approved. Public opportunity to address the
board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Approval of the February Financial Report – After lengthy discussion,
the board tabled the financial report.
Approval of the Second Interim Financial Report – The board
approved the report as amended for submission to the EUSD.
Acceptance of PTA Foundation Funds – The board voted to accept
$18,200 raised by the TIP Academy PTA Foundation from pledges and
the “My Funny Valentine” fundraiser.
Founder Application – The board considered and denied the application
of John Niedernhofer as a new TIP Academy Founder. Though
impressed with the credentials of Mr. Niedernhofer and his wife,
Erika, the board chose not to displace students who have already won
lottery spots for 2007-08 to make room for the children of newly
elected Founders. The Niedernhofers were encouraged to remain
active with TIP and reapply prior to the 2008-09 lottery.
School Calendar for 2007-08 – After discussion, the board tabled the
proposed calendar.
Retention of Counsel – After discussing terms and anticipated scope
of retention with Rob Berkowitz, the board approved the retention of
Mr. Berkowitz as local counsel for TIP Academy to assist in facilities
issues with the EUSD and other matters.
Retention of Auditor – The board approved the retention of
Wilkinson, Hadley & Co. as TIP Academy auditors.
Information Session
The following items were discussed:
PTA Chapter – In her Principal’s Report, Deborah Hazelton reported
that TIP’s PTA chapter is investigating the possibility of leaving the
PTA in order to form an independent PTO, which would allow the
organization more freedom to govern itself and retain more of its
funds. The investigation was triggered by the Encinitas PTA’s refusal
to work with the TIP chapter.
Special Education – Mrs. Hazelton informed the board of difficulties
that will be faced by TIP’s special needs students at the end of March
if the special education teacher assigned to TIP by the EUSD
discontinues her assignment. Potential solutions were discussed by
the board.
Lottery Report – It was reported that there are presently 248
students on the waiting list following the lottery.
Future Discussion
The following items were identified for future discussion:
TIP Academy Response to the Encinitas Union School District’s Final
Offer for Facilities per Prop 39.
Approval of the February Financial Report.
School Calendar for 2007-08.
Special Education Report.
ADA Attendance Count.
The meeting was adjourned at approximately 9:40 PM
April 5, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Zalman
Vitenson, Cyndi Ybarra, Greg Hagen, Mark Demos, Karen Straughan, Louisa
Johnson
Guests: Bob Booker, Rob Berkowitz
Closed Session
The board met in closed session at 7:10 p.m. for a discussion with board
counsel and facilities advisor.
Opening Session / Report Out from Closed Session
Open session was called to order at 9:25 pm. The board reported there was
no agreement reached during closed session regarding the EUSD Final Offer
for Facilities Pursuant to Proposition 39. No action was taken. The agenda
and the minutes from the last meeting were approved. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Recommendation that TIP Academy approve the EUSD Final Offer for
Facilities Pursuant to Proposition 39 – The matter was tabled.
Information Session
There were no information items on the agenda.
Future Discussion
The following items were identified for future discussion:
The role of the EUSD representative at TIP Academy board meetings
as contemplated by the Charter.
The meeting was adjourned at 9:30 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
June 11, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Zalman
Vitenson, Greg Hagen, Lisa Bishop, Louisa Johnson, Abby Saadat, Mark
Demos, Karen Straughan, Cyndi Ybarra
Guests: Bob Booker, Rob Berkowitz, Suzanne Hagen, Kathleen Blough,
Suzanne Wasky
Opening Session
The meeting was called to order at 7:05 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Motion of Order
The board discussed the proposed schedule for upcoming meetings. Due to
the volume of board business in the immediate future, it was agreed that
meetings will be held June 25, and, tentatively, July 9, 2007.
Action Session
During the Action Session of the meeting the board considered the following
items:
TIP Enrollment Lottery Protocol – The board discussed and approved
an amendment to the policy addressing the priority given in-district
students on the supplemental waiting list for applications received
after the Open Enrollment deadline.
Facilities Use Permit with the Encinitas Union School District – The
board heard from TIP counsel Rob Berkowitz regarding negotiation
with the EUSD regarding facilities on the Ocean Knoll campus and the
content of the current Facilities Use Permit being presented to the
board. Based on the report of Mr. Berkowitz, it was agreed that the
matter should be further discussed in closed session.
Information Session
The following items were discussed:
Finance Committee Report – Zalman Vitenson presented the status of
the budget for 2007-08, which remains incomplete but will be ready
for approval at the 6/25/07 meeting. The Committee also discussed
the results of its search for a new bookkeeper to commence work for
TIP Academy for the 2007-08 school year, and recommended the
immediate hiring of the top candidate.
Attendance Report – Debbie Hazelton presented TIP’s current
enrollment as of 6/11/07 and the projected enrollment for 2007-08,
showing that all but two of the 261 students accepted for the coming
year have confirmed they will be attending, with a confirmed indistrict
enrollment of at least 79.5 percent.
Director’s Report – Debbie Hazelton reported that she has had
several positive meetings with Angelica Lopez, principal of Ocean
Knoll, and believes that Ocean Knoll and TIP will be able to work
together to make the shared campus relationship a success. Mrs.
Hazelton also reported that she joined Ms. Lopez on a trip to Chase
Elementary School in El Cajon, arranged by the EUSD superintendent,
to study the experiences of Chase and the Eje Charter School in
sharing that facility. Much useful information was gathered. Mrs.
Hazelton also presented a proposed daily schedule for sharing the
Ocean Knoll facility, which prompted discussion among board members
regarding the apparent reduction in instructional time that would be
experienced by TIP students as a result of the scheduling constraints.
State Charter School Facilities Incentive Grant – Mike Hazelton
reported that TIP has received a preliminary response from the
California School Finance Authority to a grant application designed to
help pay for renovation costs for modular classrooms at the Ocean
Knoll site. Mr. Hazelton indicated that TIP’s “preliminary preference”
point total is low in part because TIP does not serve a low-income
community. TIP will submit additional information to address its
preliminary rating.
Closed Session / Report out from Closed Session
The board adjourned to closed session at 9:20 p.m. for a discussion with
board counsel regarding the Facilities Use Permit with the Encinitas Union
School District. The board continued to meet in closed session, outside the
presence of Mike and Debbie Hazelton, to discuss staffing structure and
personnel matters.
The board reconvened the open session at 1:15 a.m., and announced the
following action taken in closed session:
Facilities Use Permit with the Encinitas Union School District – The
board approved the agreement with the EUSD, and directed counsel
Rob Berkowitz to request that the EUSD include on its 6/19/07
agenda TIP’s request to place additional classrooms on the Ocean Knoll
site at the expense of TIP Academy.
Staffing Structure and Personnel Matters – The board voted to
disband the Director’s Committee to study * possible organizational
structures for the 2007-08 school year and approved the formation
of an Ad Hoc Committee comprised of Greg Hagen, Cyndi Ybarra and
Zalman Vitenson to immediately begin negotiation of a consultant
agreement with Mike Hazelton to provide assistance in the operation
of TIP Academy during the coming school year. The board also
charged the committee to provide recommendations regarding the
proposed TIP Organizational Chart for 2007-08, organizational
reporting structure, board structure and board committee structure.
The board also recommended that Debbie Hazelton hire an
Administrative Assistant with extensive experience running a school
office, filling a position already provided for in the 2007-08 budget.
*(THIS COMMITTEE WAS CREATED BY DEBBIE HAZELTON, initial
members were Debbie Apodaca (Elementary School Teacher) and
Sheila Sarkar (faculty at UCSD). Both were selected because of their
education background.)
Future Discussion
The following items were identified for future discussion
1. Adoption of the Budget for the 2007-2008 School Year;
2. Report from Ad Hoc Committee on Administrative Structure;
3. Personnel Handbook; and
4. Ocean Knoll facility update.
The meeting was adjourned at approximately 1:15 a.m.
Respectfully submitted,
David Hall
Secretary of the Board
July 30, 2007
Location: TIP Academy, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Greg Hagen,
Lisa Bishop, Mark Demos, Karen Straughan
The meeting was called to order at approximately 7:08 p.m.
Information Session
The following item was discussed:
Review and Revision of TIP Academy Bylaws – The proposed revision to
TIP Academy Bylaws was passed out and discussed. After discussion
by the board of concerns regarding several specific provisions in the
proposed bylaws, it was agreed that the revision presented to the
board was close to being acceptable and Mr. Hazelton and Mr. Hagen
would meet to produce a final set of proposed TIP Academy Bylaws
for consideration by the board at the next regular meeting.
Opening Session
The agenda and the minutes from the last meeting were approved as
amended. Public opportunity to address the board was posted and there
were numerous speakers on the subject of the bylaws and the board’s
execution of its duties.
Action Session
During the Action Session of the meeting the board considered the following
items:
Determination of Terms of Office of TIP Board members - Names
were drawn from a hat to determine the terms of the original
members of the TIP Academy board. In light of the resignations of
board members Zalman Vitenson and Cyndi Ybarra, it was agreed that
just one of the members would be assigned a 1-year term, and thus
removed from the board immediately, unless a board member
voluntarily resigned. Ms. Straughan then resigned from the board.
The drawing was held by board counsel Rob Berkowitz. Ms. Johnson,
Mr. Hagen and Mr. Demos were assigned 2-year terms (expiring in
2008) and Mr. Hall was assigned a full 3-year term (expiring in 2009).
The meeting was adjourned at 9:10 p.m.
Respectfully submitted,
David Hall
Secretary of the Board
TIP Academy board minutes
Location: TIP Academy, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa Bishop,
Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Karen Straughan
Absent- Louisa Johnson, Cyndi Ybarra, Greg Brucia
Guests: Ginger Reylea, Katherine Flesh, Rob and Kathy Blough
Opening Session
The meeting was called to order at 7:00 p.m., following a Founders
Discussion Group that began at 6:30 p.m. The agenda and the minutes from
the last meeting were approved. Public opportunity to address the board
was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
The board moved and approved the election of new TIP board member
Karen Straughan.
The board moved to adopt and approved a proposal of a timeline for
enrollment, and registration procedures by Debbie Hazelton to give
families on the waiting list priority for enrollment in TIP for the
2007-08 school year, and to establish a timeline for receiving
applications and, if necessary, holding a lottery to fill any open spots.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised the board
that the district acknowledged receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39. At
the time of the meeting, there had been no further communication
with the district on the subject.
Fire Safety / Facility Update – Mike Hazelton reported that the
committee seeking to satisfy the concerns of the Encinitas Fire
Marshall was exploring the feasibility of installing trailers in a portion
of the parking lot accommodate 3 classrooms..
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Fire Safety / Facilities; and
Budget – Financial Report.
The meeting was adjourned at approximately 7:45 PM
Respectfully submitted,
David Hall
Secretary of the Board
November 13, 2006
Location: TIP Academy, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Louisa
Johnson, Lisa Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos,
Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:00 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
TIP Academy Policies - The board moved and approved the proposed
Independent Study Policy and Complaint Policy. Regarding the
Complaint Policy, it was agreed that the language would be revised
with the assistance of board member Greg Hagen and reviewed at
next meeting. The Minimual Disruption Policy and Jury Duty Policy
were to be revisited after further analysis.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised that the
Academy still had not received a response from the district, other
than the initial acknowledgment of receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39.
Fire Safety / Facility Update – Deborah Hazelton reported that a
second report had been sent to the fire chief, indicating that fire
drills had demonstrated that the facility could be fully evacuated in
as few as 3. minutes. Nonetheless, the Academy is in the process of
securing a trailer to house three classrooms to satisfy the Fire
Marshall’s concerns, Mike Hazelton reported.
Financial Report – The board requested further revision to form of
report to better reflect cash flow.
Attendance Report / 2007-08 Enrollment – Deborah Hazelton
reported there are 126 students currently enrolled and 30 on the
waiting list for mid-year enrollment. Approximately 75 percent of the
total is either Encinitas residents of EUSD children from private
schools. Thirty five applications for 2007-08 enrollment have been
received.
Strategic Planning Committee Report – Committee met twice,
discussing facilities, fundraising, Middle School charter and
community support.
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Financial Report; and
Middle School Committee findings.
The meeting was adjourned at approximately 8:15 PM
Respectfully submitted,
David Hall
Secretary of the Board
January 8, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Louisa
Johnston, Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:05 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Removal of Greg Brucia from the Board of Directors Roster – Mr.
Brucia was removed from the board due to non-participation.
Enrollment Procedures for 2007-08 – The board approved a proposal
to postpone the lottery for admission to TIP until a date later than
February 15, 2007, in the hope the facilities picture will be more clear
prior to the lottery. Determination of the new lottery date was
tabled for consideration at the February meeting. The board
considered and rejected a further proposal to extend the enrollment
application period.
Approval of the First Budget Adjustment – The board discussed the
latest draft of the budget. The First Budget Adjustment was tabled
for consideration at the February meeting.
Information Session
The following items were discussed:
Proposition 39 Joint Meeting Planning – Board discussed the logistics
of the joint workshop meeting between the TIP and EUSD boards,
scheduled for January 9, 2007. The agenda for the meeting, being
held in the presence of a mediator, Michael Jenkins, included TIP’s
facilities request and Memorandum of Understanding implementation.
The board discussed content and presentation of data collected to
address EUSD's specific questions regarding TIP enrollment
projections, finances, etc.
World Council GATE Conference Invitation – Board is informed that
Mr. and Mrs. Hazelton, and Dr. Sandra Kaplan, have been invited to
attend GATE conference in Warwick, England.
Future Discussion
The following items were identified for future discussion:
Lottery Timing and Enrollment Procedures; and
First Adjusted Budget.
The meeting was adjourned at approximately 8:45 PM
Respectfully submitted,
David Hall
Secretary of the Board
February 13, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Louisa Johnson, Cyndi Ybarra
Guests: Mark Muir, Cordelia Manis
Opening Session
The meeting was called to order at 7:11 p.m The agenda and the minutes
from the last meeting were approved. Public opportunity to address the
board was posted and there were no speakers. Mike Hazelton took the
opportunity to announce to the board that TIP’s application for tax-exempt
status under Section 501(c)(3) of the Internal Revenue Code has been
approved, and that TIP’s $250,000 charter school loan was also approved.
Zalman Vitenson announced that the TIP “My Funny Valentine” fundraiser
raised in excess of $40,000.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Enrollment Procedures for 2007-08 – The board discussed and
approved the final enrollment and lottery procedures for 2007-08,
setting a lottery date of February 20, 2007.
Approval of the First Budget Adjustment – Zalman Vitenson gave the
board a detailed presentation of the proposed final First Budget
Adjustment prepared by Mr. Vitenson, Mike Hazelton and Mark Demos
and, after discussion, the document was approved as amended.
Information Session
The following items were discussed:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39 – Mike Hazelton advised that the draft
response letter is being considered by the TIP board’s legal
committee. It was proposed, and approved by the board, that a
special board meeting be held February 26, 2007, at 7:00 p.m. for the
board to consider and approve the TIP response.
Future Discussion
The following items were identified for future discussion:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39.
The meeting was adjourned at approximately 8:55 PM
Respectfully submitted,
David Hall
Secretary of the Board
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa Bishop,
Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Karen Straughan
Absent- Louisa Johnson, Cyndi Ybarra, Greg Brucia
Guests: Ginger Reylea, Katherine Flesh, Rob and Kathy Blough
Opening Session
The meeting was called to order at 7:00 p.m., following a Founders
Discussion Group that began at 6:30 p.m. The agenda and the minutes from
the last meeting were approved. Public opportunity to address the board
was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
The board moved and approved the election of new TIP board member
Karen Straughan.
The board moved to adopt and approved a proposal of a timeline for
enrollment, and registration procedures by Debbie Hazelton to give
families on the waiting list priority for enrollment in TIP for the
2007-08 school year, and to establish a timeline for receiving
applications and, if necessary, holding a lottery to fill any open spots.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised the board
that the district acknowledged receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39. At
the time of the meeting, there had been no further communication
with the district on the subject.
Fire Safety / Facility Update – Mike Hazelton reported that the
committee seeking to satisfy the concerns of the Encinitas Fire
Marshall was exploring the feasibility of installing trailers in a portion
of the parking lot accommodate 3 classrooms..
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Fire Safety / Facilities; and
Budget – Financial Report.
The meeting was adjourned at approximately 7:45 PM
Respectfully submitted,
David Hall
Secretary of the Board
November 13, 2006
Location: TIP Academy, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Louisa
Johnson, Lisa Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos,
Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:00 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
TIP Academy Policies - The board moved and approved the proposed
Independent Study Policy and Complaint Policy. Regarding the
Complaint Policy, it was agreed that the language would be revised
with the assistance of board member Greg Hagen and reviewed at
next meeting. The Minimual Disruption Policy and Jury Duty Policy
were to be revisited after further analysis.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised that the
Academy still had not received a response from the district, other
than the initial acknowledgment of receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39.
Fire Safety / Facility Update – Deborah Hazelton reported that a
second report had been sent to the fire chief, indicating that fire
drills had demonstrated that the facility could be fully evacuated in
as few as 3. minutes. Nonetheless, the Academy is in the process of
securing a trailer to house three classrooms to satisfy the Fire
Marshall’s concerns, Mike Hazelton reported.
Financial Report – The board requested further revision to form of
report to better reflect cash flow.
Attendance Report / 2007-08 Enrollment – Deborah Hazelton
reported there are 126 students currently enrolled and 30 on the
waiting list for mid-year enrollment. Approximately 75 percent of the
total is either Encinitas residents of EUSD children from private
schools. Thirty five applications for 2007-08 enrollment have been
received.
Strategic Planning Committee Report – Committee met twice,
discussing facilities, fundraising, Middle School charter and
community support.
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Financial Report; and
Middle School Committee findings.
The meeting was adjourned at approximately 8:15 PM
Respectfully submitted,
David Hall
Secretary of the Board
January 8, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Louisa
Johnston, Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:05 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Removal of Greg Brucia from the Board of Directors Roster – Mr.
Brucia was removed from the board due to non-participation.
Enrollment Procedures for 2007-08 – The board approved a proposal
to postpone the lottery for admission to TIP until a date later than
February 15, 2007, in the hope the facilities picture will be more clear
prior to the lottery. Determination of the new lottery date was
tabled for consideration at the February meeting. The board
considered and rejected a further proposal to extend the enrollment
application period.
Approval of the First Budget Adjustment – The board discussed the
latest draft of the budget. The First Budget Adjustment was tabled
for consideration at the February meeting.
Information Session
The following items were discussed:
Proposition 39 Joint Meeting Planning – Board discussed the logistics
of the joint workshop meeting between the TIP and EUSD boards,
scheduled for January 9, 2007. The agenda for the meeting, being
held in the presence of a mediator, Michael Jenkins, included TIP’s
facilities request and Memorandum of Understanding implementation.
The board discussed content and presentation of data collected to
address EUSD's specific questions regarding TIP enrollment
projections, finances, etc.
World Council GATE Conference Invitation – Board is informed that
Mr. and Mrs. Hazelton, and Dr. Sandra Kaplan, have been invited to
attend GATE conference in Warwick, England.
Future Discussion
The following items were identified for future discussion:
Lottery Timing and Enrollment Procedures; and
First Adjusted Budget.
The meeting was adjourned at approximately 8:45 PM
Respectfully submitted,
David Hall
Secretary of the Board
February 13, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Louisa Johnson, Cyndi Ybarra
Guests: Mark Muir, Cordelia Manis
Opening Session
The meeting was called to order at 7:11 p.m The agenda and the minutes
from the last meeting were approved. Public opportunity to address the
board was posted and there were no speakers. Mike Hazelton took the
opportunity to announce to the board that TIP’s application for tax-exempt
status under Section 501(c)(3) of the Internal Revenue Code has been
approved, and that TIP’s $250,000 charter school loan was also approved.
Zalman Vitenson announced that the TIP “My Funny Valentine” fundraiser
raised in excess of $40,000.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Enrollment Procedures for 2007-08 – The board discussed and
approved the final enrollment and lottery procedures for 2007-08,
setting a lottery date of February 20, 2007.
Approval of the First Budget Adjustment – Zalman Vitenson gave the
board a detailed presentation of the proposed final First Budget
Adjustment prepared by Mr. Vitenson, Mike Hazelton and Mark Demos
and, after discussion, the document was approved as amended.
Information Session
The following items were discussed:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39 – Mike Hazelton advised that the draft
response letter is being considered by the TIP board’s legal
committee. It was proposed, and approved by the board, that a
special board meeting be held February 26, 2007, at 7:00 p.m. for the
board to consider and approve the TIP response.
Future Discussion
The following items were identified for future discussion:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39.
The meeting was adjourned at approximately 8:55 PM
Respectfully submitted,
David Hall
Secretary of the Board
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