TIP Academy board minutes

Location: TIP Academy, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa Bishop,
Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Karen Straughan
Absent- Louisa Johnson, Cyndi Ybarra, Greg Brucia
Guests: Ginger Reylea, Katherine Flesh, Rob and Kathy Blough
Opening Session
The meeting was called to order at 7:00 p.m., following a Founders
Discussion Group that began at 6:30 p.m. The agenda and the minutes from
the last meeting were approved. Public opportunity to address the board
was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
The board moved and approved the election of new TIP board member
Karen Straughan.
The board moved to adopt and approved a proposal of a timeline for
enrollment, and registration procedures by Debbie Hazelton to give
families on the waiting list priority for enrollment in TIP for the
2007-08 school year, and to establish a timeline for receiving
applications and, if necessary, holding a lottery to fill any open spots.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised the board
that the district acknowledged receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39. At
the time of the meeting, there had been no further communication
with the district on the subject.
Fire Safety / Facility Update – Mike Hazelton reported that the
committee seeking to satisfy the concerns of the Encinitas Fire
Marshall was exploring the feasibility of installing trailers in a portion
of the parking lot accommodate 3 classrooms..
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Fire Safety / Facilities; and
Budget – Financial Report.
The meeting was adjourned at approximately 7:45 PM
Respectfully submitted,
David Hall
Secretary of the Board



November 13, 2006
Location: TIP Academy, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Louisa
Johnson, Lisa Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos,
Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:00 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
TIP Academy Policies - The board moved and approved the proposed
Independent Study Policy and Complaint Policy. Regarding the
Complaint Policy, it was agreed that the language would be revised
with the assistance of board member Greg Hagen and reviewed at
next meeting. The Minimual Disruption Policy and Jury Duty Policy
were to be revisited after further analysis.
Project Reports
The following items were discussed:
Proposition 39 letter to district – Mike Hazelton advised that the
Academy still had not received a response from the district, other
than the initial acknowledgment of receipt of the letter, requesting
facilities for the 2007-08 school year in accordance with Prop 39.
Fire Safety / Facility Update – Deborah Hazelton reported that a
second report had been sent to the fire chief, indicating that fire
drills had demonstrated that the facility could be fully evacuated in
as few as 3. minutes. Nonetheless, the Academy is in the process of
securing a trailer to house three classrooms to satisfy the Fire
Marshall’s concerns, Mike Hazelton reported.


Financial Report – The board requested further revision to form of
report to better reflect cash flow.
Attendance Report / 2007-08 Enrollment – Deborah Hazelton
reported there are 126 students currently enrolled and 30 on the
waiting list for mid-year enrollment. Approximately 75 percent of the
total is either Encinitas residents of EUSD children from private
schools. Thirty five applications for 2007-08 enrollment have been
received.
Strategic Planning Committee Report – Committee met twice,
discussing facilities, fundraising, Middle School charter and
community support.
Future Discussion
The following items were identified for future discussion:
Proposition 39 letter response from district;
Financial Report; and
Middle School Committee findings.
The meeting was adjourned at approximately 8:15 PM
Respectfully submitted,
David Hall
Secretary of the Board


January 8, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Library, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, Greg Hagen, David Hall, Zalman Vitenson, Mark Demos, Louisa
Johnston, Cyndi Ybarra, Karen Straughan
Opening Session
The meeting was called to order at 7:05 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Removal of Greg Brucia from the Board of Directors Roster – Mr.
Brucia was removed from the board due to non-participation.
Enrollment Procedures for 2007-08 – The board approved a proposal
to postpone the lottery for admission to TIP until a date later than
February 15, 2007, in the hope the facilities picture will be more clear
prior to the lottery. Determination of the new lottery date was
tabled for consideration at the February meeting. The board
considered and rejected a further proposal to extend the enrollment
application period.
Approval of the First Budget Adjustment – The board discussed the
latest draft of the budget. The First Budget Adjustment was tabled
for consideration at the February meeting.
Information Session
The following items were discussed:
Proposition 39 Joint Meeting Planning – Board discussed the logistics
of the joint workshop meeting between the TIP and EUSD boards,
scheduled for January 9, 2007. The agenda for the meeting, being


held in the presence of a mediator, Michael Jenkins, included TIP’s
facilities request and Memorandum of Understanding implementation.
The board discussed content and presentation of data collected to
address EUSD's specific questions regarding TIP enrollment
projections, finances, etc.
World Council GATE Conference Invitation – Board is informed that
Mr. and Mrs. Hazelton, and Dr. Sandra Kaplan, have been invited to
attend GATE conference in Warwick, England.
Future Discussion
The following items were identified for future discussion:
Lottery Timing and Enrollment Procedures; and
First Adjusted Budget.
The meeting was adjourned at approximately 8:45 PM
Respectfully submitted,
David Hall
Secretary of the Board



February 13, 2007
Location: TIP Academy, Room T-2, St. Mark Church, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, Abby Saadat, Lisa
Bishop, David Hall, Zalman Vitenson, Louisa Johnson, Cyndi Ybarra
Guests: Mark Muir, Cordelia Manis
Opening Session
The meeting was called to order at 7:11 p.m The agenda and the minutes
from the last meeting were approved. Public opportunity to address the
board was posted and there were no speakers. Mike Hazelton took the
opportunity to announce to the board that TIP’s application for tax-exempt
status under Section 501(c)(3) of the Internal Revenue Code has been
approved, and that TIP’s $250,000 charter school loan was also approved.
Zalman Vitenson announced that the TIP “My Funny Valentine” fundraiser
raised in excess of $40,000.
Action Session
During the Action Session of the meeting the board moved and approved the
following items:
Enrollment Procedures for 2007-08 – The board discussed and
approved the final enrollment and lottery procedures for 2007-08,
setting a lottery date of February 20, 2007.
Approval of the First Budget Adjustment – Zalman Vitenson gave the
board a detailed presentation of the proposed final First Budget
Adjustment prepared by Mr. Vitenson, Mike Hazelton and Mark Demos
and, after discussion, the document was approved as amended.
Information Session
The following items were discussed:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39 – Mike Hazelton advised that the draft
response letter is being considered by the TIP board’s legal
committee. It was proposed, and approved by the board, that a


special board meeting be held February 26, 2007, at 7:00 p.m. for the
board to consider and approve the TIP response.
Future Discussion
The following items were identified for future discussion:
TIP Academy Response Letter to the Encinitas Union School District’s
Initial Proposal per Prop 39.
The meeting was adjourned at approximately 8:55 PM
Respectfully submitted,
David Hall
Secretary of the Board