TIP Academy board minutes

August 24, 2007
Location: Ocean Knoll/TIP Academy, Multipurpose Room/Conference call,
Encinitas, CA Attendance: Michael Hazelton, Deborah Hazelton, Louisa
Johnson, Lisa Bishop (in person); David Hall, Greg Hagen (via telephone).
Opening Session
The meeting, a continuation of the regular meeting commenced on August
20, 2007, was reconvened and called to order at approximately 4:05 p.m.
The agenda and the minutes from the prior session were approved. Public
opportunity to address the board was posted and there were no speakers.
Action Session
During the Action Session of the meeting the board considered the following
items:
Appointment of Nominating Committee for the TIP Board of
Directors – Board members David Hall and Louisa Johnson were
appointed by the Board to serve on the Nominating Committee for the
TIP Board of Directors.
The meeting was recessed at approximately 4:15 p.m.
Respectfully submitted,
David Hall
Secretary of the Board



September 17, 2007
Location: Ocean Knoll/TIP Academy, Multipurpose Room, Encinitas, CA
Attendance: Michael Hazelton, Deborah Hazelton, David Hall, Greg Hagen,
Louisa Johnson, Abby Saadat, Lisa Bishop
Also present: Kathleen Blough
Opening Session
The meeting was called to order at 7:07 p.m The agenda and the minutes
from the last meeting were approved as amended. Public opportunity to
address the board was posted and there were no speakers.
Information Session:
The following items were discussed:
Director’s Report – The report began with a presentation by Bob
Booker, TIP’s facilities consultant, who reported that the facilities
for the current school year are nearing completion. Punchlist items
were being worked out and a control gate was being installed so the
TIP campus can be secured like Ocean Knoll. Mr. Booker praised the
work of Gerry Devitt from the EUSD assisting in the timely
completion of the TIP facilities on the Ocean Knoll campus … Debbie
Hazelton reported that Dr. Sandra Kaplan had spent a full day at TIP
working with teachers and speaking at a special meeting of the PTA …
Mrs. Hazelton also reported that TIP had hired a new physical
education teacher.
Enrollment Data – Mrs. Hazelton reported that TIP had experienced
an excellent attendance rate of 98.27 percent during the first days
of the new school year.
Nomination Committee Update – Mrs. Hazelton reported that the
Committee had been formed, comprised of PTA representative Laura
Martin, PAC representative Margie Dawson, teacher/staff
representative Kathleen Blough, and TIP board members David Hall
and Louisa Johnson. The opening for board members had been
advertised and the Committee planned to hold interviews during the
first week of October and present nominees to the board for approval
at the October 15, 2007 meeting. There was also an update of the
preparation for the PTA election to appoint a parent representative to
the Board.
Recognition of Gerry Devitt, EUSD, and Bob Booker – The Board
specially recognized the efforts of Gerry Devitt and Bob Booker in
preparing TIP's facilities at the Ocean Knoll campus.
Review of STAR Test Results – Mike Hazelton presented the Board
with the results of STAR testing from the 2006-2007 school year
and announced that TIP was the highest scoring charter school in San
Diego County.
Action Session
During the Action Session of the meeting the board considered the following
items:
Approval of Proposition 39 Letter to the EUSD – The Board was
presented for approval the final Proposition 39 Letter, requesting
facilities for the 2008-2009 school year. After noting numerous
mathematical errors and posing other questions regarding the form
and content of the document, the Board postponed final approval of
the letter. It was decided that the meeting would be recessed at the
conclusion of the agenda and reconvened on Friday, September 21,
2007, at 4:00 p.m., to again consider approval of a revised Proposition
39 Letter.
Acceptance of Used Textbook Gifts from the Carlsbad Unifieid and
Encinitas Union Districts – The Board voted to accept the gifts of
science and social studies texts from Carlsbad and the EUSD,
respectively.
Acceptance of Unaudited Financial Report – The Board was presented
with a final financial report for the 2006-2007 school year that
showed a year-end debt of approximately $49,000. The reasons for
and the ramifications of the unexpectedly high year-end deficit were
discussed at length, and the Board expressed concern that it first
learned of the size of the shortfall the night of the meeting.
Ultimately, the Board voted to accept the Unaudited Financial Report
so it could be submitted to the county in a timely manner.
The meeting was recessed at approximately 8:50 p.m. to reconvene on
Friday, September 21, 2007, at 4:00 p.m.
Respectfully submitted,
David Hall
Secretary of the Board